Requests

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REQUESTS

Requests

Below, you’ll find the online forms needed in order to request a room, maintenance, and vehicles. You will also find the online forms to submit Communications Requests as well as Design/Production Requests.

MAINTENANCE REQUEST

Date / Time *
Name *
First
Last
Email *
Building Location *
Sanctuary on the Square
Poplar Sanctuary
Sunday School
Preschool
Ministry Center
Children's Center
Students Center
Floor *
First Floor
Second Floor
Room No.
Description of Problem *
Is there danger of injury or further damage? *
Yes
No
If this is a new installation has it been pre-approved by House & Grounds? *
Yes
No
Comment

RESERVE A SPACE

Group / Event Name *

Leader's Name *

First

Last

Phone *

Email *

Event Information

Event Start Date / Time *

Date

Time

Event End Date / Time *

Date

Time

Group Size *

Setup Time Needed *

Takedown Time Needed *

Is this a recurring event? *

If yes, how often?

Do you require audio/video setup? *

Audio / Video options

Projector
Microphone
TV
Other

Audio / Video other

Room # requested *

Room Setup *

Chairs in a circle; no table
Round tables with chairs
Classroom: Table in rows with chairs behind each
Lecture: Chairs in rows; one behind the other
Open U: 8ft tables forming an open U with 4 chairs per table
Square: 8ft tables in a square
Theater: Chairs in diagonal rows with middle aisle
Clear room
No setup needed

Misc. Options

Childcare Needed? *

If yes, how many children will be present?

Do you require a meeting notice sent out? *

Name

RESERVE A VEHICLE

Name *

First

Last

Phone Number *

Email *

Event Name *

Address of Event *

Event Start Date *

Event End Date *

Time departing church *

Time returning to church *

Number of people to be transported to and from event *

Check here if transporting minors or adults with disabilities

Yes I am

(Driver must be Safe Sanctuary trained)

Check below if no driver is secured

I need a driver

Driver's Name

First

Last

Event Coordinator is responsible for securing an approved driver for the event. If no driver, please check the box below and contact reservations@colliervilleumc.org for a driver list. A secondary driver is required for events more than 6 hours away. Driver must meet all requirements for the vehicle and the rules posted in the vehicle notebook, completed Collierville UMC training and be on church insurance.

Driver Phone Number

Driver Email

Comment

COMMUNICATIONS REQUEST

This form is to be used for all requests to promote your event or announcement in Collierville CUMC resources. By submitting the form below, your announcement will be automatically considered for the following:

Sunday Welcome Guide (bulletin)
Weekly eNewsletter/eMail
CUMC-TV loop

Your announcement may also be considered for a video announcement. In order to be considered for a video announcement, it must meet the following criteria:

Applicable to at least 50% of the congregation
Sustainable for more than three weeks from the time of communications request submission

Please note deadlines for submitting information for announcements.

Weekly e-mail and Sunday Welcome Guide announcements: Must be submitted on Monday by 2:00 pm the week of the announcement.
Online registrations: Must be submitted one week prior to when you want the registration form posted online.
Contact Info
Who can Collierville UMC Communications contact with questions about your communications request?
Contact Name *
First
Last
Cell Phone
Email *
Email
Confirm Email
If you know your CUMC staff liaison, please enter their name below. If you do not know your staff liaison, leave this field blank.
Event or Announcement Information
Choose the type of announcement from the fields below. *
Event based: You are promoting a specific event. Variables may include event dates, times, cost, location, etc. Providing accurate information on who, what, where, when, and why will generate the best response. This is the most common type of announcement and should generally include a way for people to respond to your event like how to sign up or who to contact.
Informational: This type of announcement is generally for awareness. Examples would be Daylight Savings Time begins, Volunteers needed, etc.
Announcement Headline *
Provide a brief description for for you event or announcement, i.e. UMW Christmas Party or Camp WinShape
Announcement Description *
What do you want to say about your announcement? It is important to list who it is for, what the event is, where it is located, when it takes place, and the purpose of the event. Additional questions are below.
What is the event start date? *
When do you want to start promoting your event or announcement? *
Note: All requests for the weekly e-mail and Sunday Welcome Guide must be submitted on Monday by 2:00 pm. If you need online registrations forms added to our church website or Planning Center, please complete this form at least one week prior to when you want it posted online.
What is the event end date? *
What is the event start time?
What is the event end time?
Does the event take place at the Collierville UMC Poplar Campus? *
Yes
No
What is the room number or campus location that your event takes place? *
Where is the event located? *
Is there a cost for your event? *
Yes
No
What is the total cost? *
Can a deposit be made to secure a registration prior to the event? *
Yes. A deposit can be made.
No. Full cost is due at registration.
What is the minimal deposit? *
When is the deposit due? *
Is childcare provided for your event? *
Yes
No
Does your event require registration? *
Yes
No
Have you created an online registration page? *
Yes
No
What is your event's website registration page? *
Do you have a flyer, postcard, images, logos, or anything else that would help to promote your event? If so, please use the option below to submit your files.

Click or drag a file to this area to upload.
Comment

DESIGN/PRODUCTION REQUEST

This form is an internal staff form used to request design work, production work, promotional items, social media campaigns, etc.

Staff, please note the following deadlines for items submitted.

A minimum of two weeks is needed for most projects. Certain projects that require more detailed work require at least three weeks, video projects can require up to four – six weeks.
FOR PRINTED MATERIALS:
Please add two more weeks for production time to your deadline if you need items printed. Especially if they are not being printed in house (if you have questions about the best printing process for your project, please let me know).
Contact Info
Who is submitting this request?
Contact Name *
First
Last
Cell Phone
Email *
Email
Confirm Email
Event or Ministry Information
Please give a brief description of the event or ministry for which you need work completed.
Choose the type of announcement from the fields below. *
Event based: This is work for an event.
Ministry based: This is work for a ministry.
Project Title *
Please provide a title for this project.
Project Description *
Please provide a description of the event/ministry/project and the pieces involved. Please note that specifics are helpful.
Projected Promotional Items Needed *
Please list here what promotional materials are needed for this event. (ie. posters, business cards, invite cards, postcards, help with Planning Center event, Facebook ads, Instagram ads - boosting of either event and budget for that, etc.)
Do you have a budget for this project? *
Yes
No
What is your projected budget? *
What is the event start date? *
When do you want to start promoting your event or announcement? *
Note: A minimum of two weeks is needed for most projects. Certain projects that require more detailed work require at least three weeks. FOR PRINTED MATERIALS: Please add two more weeks for production time to your deadline if you need items printed. Especially if they are not being printed in house (if you have questions about the best printing process for your project, please let me know).
What is the event start time?
What is the event end time?
Does the event take place at the Collierville UMC Poplar Campus? *
Yes
No
Is there a cost for your event? *
Yes
No
What is the total cost? *
Can a deposit be made to secure a registration prior to the event? *
Yes. A deposit can be made.
No. Full cost is due at registration.
What is the minimal deposit? *
When is the deposit due? *
Is childcare provided for your event? *
Yes
No
Does your event require registration? *
Yes
No
Have you created an online registration page? *
Yes
No
What is your event's website registration page? *
Do you have a flyer, postcard, images, logos, or anything else that would help to promote your event? If so, please use the option below to submit your files.

Click or drag a file to this area to upload.
Email

REQUESTS

Requests

MAINTENANCE REQUEST

RESERVE A SPACE

Event Information

Misc. Options

RESERVE A VEHICLE

COMMUNICATIONS REQUEST

Contact Info

Event or Announcement Information

DESIGN/PRODUCTION REQUEST

Contact Info

Event or Ministry Information